Last Updated and Effective: January 28, 2020
This California Privacy Notice (“Notice
”) describes how Coverys uses and discloses the Personal Information we collect from or about California residents who use our websites, portals, or otherwise interact with us online or offline (our “Services
”). We adopt this Notice to comply with the California Consumer Privacy Act of 2018 (“CCPA
This Notice supplements the information contained in the privacy policies that we post on our Services (our “Privacy Policies
”). Please review these Privacy Policies for general information about how we use and share the Personal Information we collect from or about you when you use the Services.
Throughout this Notice, “Coverys
” refers to Medical Professional Mutual Insurance Company and its subsidiaries (also referred to as “we
” and “us
”). Before sharing your Personal Information with us or using our Services, please review this Notice carefully.
1. About Coverys and the Scope of this Notice
Coverys primarily provides medical professional liability insurance and other services to entity customers. In the context of providing insurance and performing related services, we may collect Personal Information about our business contacts (“B2B Personal Information
”). This B2B Personal Information is partially exempt from the CCPA and as a result, some parts of this Notice (including the privacy rights described in Section 4 below) do not apply to B2B Personal Information.
Some Coverys business units and groups act as service providers under the CCPA. This means that they collect and use Personal Information on behalf of, and subject to the instructions of, a client (for example, where a Coverys entity provides claims management services to business customers). As between Coverys and our business customers, our business customers are primarily responsible for how we use and disclose the Personal Information we collect in our role as a service provider. If Coverys maintains your Personal Information on behalf of one of our business customers, and you have questions about how we process your Personal Information, we may direct your inquiries to that customer.
In addition, this Notice does not apply to certain Personal Information we collect that is outside the scope of the CCPA, such as:
- publicly available information we obtain from government records;
- de-identified or aggregated information; and
- information excluded from the scope of the CCPA, like information that we collect in connection with issuing a financial product or service and that is subject to the GLBA (Gramm-Leach-Bliley Act), and health or medical information covered by HIPAA (the Health Insurance Portability and Accountability Act of 1996) and CMIA (the California Confidentiality of Medical Information Act).
2. Personal Information We Collect
We collect information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with you or your household (“Personal Information
”). Our Privacy Policies contain a general description of the types of Personal Information we collect. Specifically, within the last twelve (12) months, we have collected the following categories of Personal Information:
- Direct Identifiers, such as your name, email address, mailing address, IP address, online identifiers, and account information. We typically collect this information directly from you in order to provide you access to our Services.
- Customer Record Information, such as your financial information, government IDs, medical information, and insurance provider. We typically collect this information directly from you in order to manage your relationship with us, process your requests, and maintain customer records pursuant to our legal requirements.
- Professional and Employment Related Information, such as your current or past employers, professional affiliations, work experience, education information, past claim experience, licensing board actions, license status and license number, and national provider ID. We typically collect this information directly from you so that we may provide services and tailor our products to you.
- Commercial Information, such as products and services purchased from us. We typically collect this information directly from you in order to fulfill your transactions and provide you customer service.
- Protected Classification Characteristics Under California or Federal Law, such as age, race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information). We typically collect this information directly from you or from third parties in order to provide our Services.
- Sensory Data, such as audio, electronic, visual, thermal, olfactory, or similar information. We typically collect this information directly from you or from third parties in order to provide our Services.
In addition to the purposes for collection described above, we have collected each of the above categories of Personal Information for the purpose of delivering our products and services and managing our relationship with you, which typically includes:
- Maintaining and servicing your account, including managing your preferences.
- Administering and improving our Services, including to run analytics, assess the quality of our Services, and for other related internal business purposes.
- Communicating with you and responding to inquiries you send to us.
- Sending you messages promoting our products and services.
- Maintaining security and preventing fraud.
- Complying with our legal, regulatory and risk management obligations, including establishing, exercising and/or defending legal claims.
3. How We May Share and Sell Your Personal Information
We may share the categories of Personal Information we collect with third parties as described in our Privacy Policies. Specifically, in the preceding twelve (12) months, we have disclosed the following categories of Personal Information to third parties: Direct Identifiers; Customer Record Information, Internet Activity Information; Professional and Employment Related Information; Commercial Information; and Inferences and Profile Information.
We do not and will not sell your Personal Information. If we change our practices, we will let you know by updating this Notice.
4. Privacy Rights
You may be entitled to the following privacy rights under California law:
- The right to know. You have the right to request: (i) the specific pieces of Personal Information we have about you; (ii) the categories of Personal Information we have collected about you in the last 12 months; (iii) the categories of sources from which that Personal Information was collected; (iv) the categories of your Personal Information that we sold or disclosed in the last 12 months; (v) the categories of third parties to whom your Personal Information was sold or disclosed in the last 12 months; and (vi) the purpose for collecting and selling Personal Information.
- The right to deletion. You have the right to request that we delete the Personal Information that we have collected or maintain about you. We may deny your request under certain circumstances, such as if we need to comply with our legal obligations or complete a transaction for which your Personal Information was collected. If we deny your request for deletion, we will let you know the reason why.
- The right to opt out of the sale of your Personal Information. You have the right to opt out of the sale of your Personal Information. We currently do not sell your Personal Information.
- The right to equal service. If you choose to exercise any of these rights, Coverys will not discriminate against you in anyway. If you exercise certain rights, understand that you may be unable to use or access certain features of our Services.
You may exercise your right to know and your right to deletion twice a year free of charge. To exercise your right to know or your right to deletion, email us at firstname.lastname@example.org
We will take steps to verify your identity before processing your request to know or request to delete. We will not fulfill your request unless you have provided sufficient information for us to reasonably verify you are the individual about whom we collected Personal Information. If you have an account with us, we will use our existing account authentication practices to verify your identity. If you do not have an account with us, we may request additional information about you to verify your identity. We will only use the Personal Information provided in the verification process to verify your identity or authority to make a request and to track and document request responses, unless you initially provided the information for another purpose.
You may use an authorized agent to submit a request to know or a request to delete. When we verify your agent’s request, we may verify both your and your agent’s identity and request a signed document from you that authorizes your agent to make the request on your behalf. To protect your Personal Information, we reserve the right to deny a request from an agent that does not submit proof that they have been authorized by you to act on their behalf.
Shine the Light – Third Party Marketing.
You may request and obtain from Coverys once per calendar year information about any of your Personal Information shared with third parties for their own direct marketing purposes, including the categories of information and the names and addresses of those businesses with which we have shared such information. To request this information and for any other questions about our privacy practices and compliance with California law, please contact us at email@example.com.
5. Contact Information
We hope this Notice has been helpful in explaining how we handle your Personal Information. If you have any questions that we have not answered, please contact our Data Protection Officer who will be pleased to help you:
One Financial Center
Boston, MA 02111
We may update this Notice from time to time. When we update this Notice, we will post the changes on our Services and update the “Last Updated” date at the top of this page. We encourage you to check this Notice regularly for changes. If we make any material changes to this Notice, we will notify you before they take effect either through the Services or by sending you a notification. Unless otherwise noted, any changes we make to this Notice will become effective immediately once posted on this page. Your continued use of the Services following any changes to this Notice indicates that you have read and understood the practices described in the revised Notice.
- Please click here for the Coverys Privacy Statement
- Please click here for the Privacy Notice for business underwritten by Coverys Managing Agency Limited
- Please click here for the Privacy Notice for business underwritten by DTW 1991